IGPOTY Master Rules

Rules

1. GENERAL INFORMATION

 

1.1 The International Garden Photographer of the Year competition (‘the Competition’) is an annual competition open to everyone except those involved in its organisation. The organisers of the Competition are Garden World Images Limited (Trading as International Garden Photographer of The Year) (‘we/us’), a company incorporated in England and Wales under company number 06131439, whose VAT Registered No. is [GB 104 511 425].

1.2 By entering into the Competition you agree to abide by the following rules (‘Rules’).

1.3 All entries must be uploaded via www.igpoty.com (‘the Site’). Please see Enter online page on our website for more information about how to do this. By registering on this website and providing your e-mail address you agree to receive competition news and IGPOTY promotions - you may unsubscribe at any time by using the opt-out link at the bottom of e-mails. However, by doing this you may affect the ability for us to contact you about any potential awards/wins.

1.3b General Data Protection Regulation (GDPR)

By registering with and uploading entries to this website you are required to read this page and agree to the rules and this section concerning use of your personal data.

  • i. IGPOTY (Garden World Images Ltd) collects your contact details such as name, address and e-mail address with the sole purpose of administering/promoting the competition and exhibitions. It is held in accordance with The Data Protection Act/GDPR. By providing this information you are consenting to letting IGPOTY contact you.
  • ii. You have the right to request the information we hold about you, you may view/amend the majority of this info either from 'My Account', then 'Edit your account' button or if you have created a profile as well then visit 'My Dashboard' and then click on the Profile link. You can edit this information/hide its visibility at any time by pressing the 'Edit this Photo profile' button. We have added a system for you to request data, the export will be provided in a machine-readable format within a reasonable time frame. ID may be required.
  • iii. You have the right to request deletion of your IGPOTY account, you can do this by logging in, then visiting the dedicated data removal form. This will be done in a reasonable time frame. ID may be required if you do not login.
  • iiii. Subprocessor Security - before using any partners/data hosts/IT subprocessors, IGPOTY conducts checks of the security and privacy practices of subprocessors to ensure subprocessors provide a level of security and privacy appropriate to their access to data and the scope of the services they are engaged to provide.
  • A summary of our key data partners:

    * Our web developer Baked Agency is based in the UK and is under contract;

    * The IGPOTY website is hosted on UK data centres with Krystal Hosting,

    * We use Google Apps which has Privacy Shield certification and is GDPR ready,

    * We use MailerLite for e-mail list management, they are based in the EU and are GDPR ready,

    * The IGPOTY office is based in the UK.

  • V. Breach Notification - in the unlikely case of a personal data breach, IGPOTY shall without undue delay and, where feasible, not later than 72 hours after having become aware of it, notify the personal data breach to the supervisory authority competent in accordance with Article 55, unless the personal data breach is unlikely to result in a risk to the rights and freedoms of natural persons.
  • VI. YGPOTY and youth entrants - although entrants' images for YGPOTY must be aged 17 and under - we require that a parent/guardian MUST register first and provide personal information relating to the adult on behalf of the youth/this applies to any other youth competitions IGPOTY may run.
  • VI. Profiles - an adult may set the visibility of their IGPOTY profile at any time (by using the 'Edit this Photo profile' button) on their profile - to hidden, subscriber-view or public view. It is recommended that anyone aged under 18 should not display a public profile.

  • 1.4 No uploaded images will be returned, but all images, apart from those shortlisted for awards, will be deleted after the close of the Competition. This will be done as soon as systems/schedules allow.

    1.5 You can use any type of camera or mobile phone to create your images, providing that the minimum image requirements set out below in '6.2.1' are met. It is recommended that you use the highest image quality setting your camera can achieve.

    1.6 The annual opening date for all entries is February 20th. The closing date for entries to the annual IGPOTY competition is the date: 31st October at 12 Midday GMT in that year.

    1.7 The closing dates for the ongoing Photo Projects competitions are shown here the closing time is still at 12 Midday GMT.

    1.8 Entries that have won prizes in major photography competitions with considerable accompanying publicity, may be disqualified at the discretion of the organisers. Likewise, if your entries have been made available for sale on commercial stock libraries for long periods of time/have gained significant exposure then they too may be disqualified.

    If in doubt photographers are asked to request a ruling from the organisers before submitting - by e-mail to: [email protected]

    1.9 The annual adult IGPOTY competition and the photo projects are open to anyone aged 18 or over, EXCLUDING the following; owners/shareholders/employees of Garden World Images Ltd/Floramedia Group B.V. (and their partners and family), judges, consultants, employees of any sponsors or 1st party partners of the competition.

     

    2. ENTRY FEES

     

    2.1 Entry to the Garden Photographer of the Year Competition is subject to payment of entry fees, depending on which section of the Competition, and in which category, you wish to enter.

    2.2 The sections of the Competition and the entry fees are as follows:

    2.2.1 Young Garden Photographer of the Year (17 and under only) - single image only:

    (a) Up to 4 images in any category: £5 per category.

    (b) A further 4 images in any one category: £5 per category.

    2.2.2 International Garden Photographer of the Year- single image:

    (a) Up to 4 images in any category: £12 per category.

    (b) A further 4 images in any additional category: £12 per category.

    You can enter as many images in as many categories as you like. For more information see Help

    2.2.3 International Garden Photographer of the Year - Portfolio: must contain a set of 6 themed images.

    (a) 1 portfolio in any category: £25 per category

    (b) Over 1 portfolio: £25 per category.

    You can enter as many portfolios in as many categories as you like. For more information see Help

    2.3 The categories of the Competition are shown here

    For a full explanation of the categories, go to the Competition categories page on our website.

    2.4 Payment of entry fees can be made by any means specified on the Site.

    2.5 Payment made be made in British Pounds (GBP), or your local denominated currency via PayPal. The exchange rate applied between British Pounds and other currencies will be that defined by the banking system/PayPal at the time of purchase. Garden World Images Ltd does not exercise any control over these rates.

    2.6 You have the right to cancel your order within seven days, see '13. Refund Policy'.

     

    3. WINNING ENTRIES

     

    3.1 The entries to the Competition in each section mentioned above will be judged as follows:

    3.1.1 the winner of the Young Garden Photographer of the Year Award will be the person 17 and under whose image or images are judged as the best submitted by entrants 17 and under across all the categories;

    3.1.2 the winner of the International Garden Photographer of the Year Award will be the person whose image is judged to be the best from all the single image category winners

    3.1.3 the winner of International Garden Photographer of the Year Portfolio Award will be the person whose portfolio is judged as the best portfolio submitted across all the categories.

    3.1.4 the winner of Special Awards categories will be judged according to the criteria of the category

    3.2 Please note that entrants for the Young Garden Photographer of the Year Award must be 17 or under on 31st October in the competition year. All Young Garden Photographer of the Year Award winners may be required to provide proof of age to the Competition organisers. Please ask your parent or guardian for consent before entering.

    3.3 There will be one winner and two runners up in each category.

    3.4 Entries in the Photo projects categories will not be considered for a second time in the main competition judging. Please note, only Single Entries are judged and are eligible for the photo project awards and prize money. However any Portfolios entered will be judged as part of the main IGPOTY Portfolios post October 31st and may qualify for that prize and associated RPS medals/certificates.

     

    4. CRITERIA FOR ENTRY

     

    4.1 The system allocates a unique number to each of your images for identification. If you wish to add title and captions to your entries, please follow instructions on the website for naming your files. For more information see Help

    4.2 Image files (low-res) should be uploaded to the Site as jpeg format at 1920 pixels along the longest length and no bigger than 6MB in size. No responsibility can be taken by the organisers for images that are incorrectly submitted. High-res files (if required at later judging stages) will be requested from shortlisted photographers.

    4.3 High-res image files have a maximum upload size of 50MB. For larger files please send to [email protected] via a web-based file transfer platform.

    4.4 Post-capture processes by software such as Adobe Photoshop is allowed, except for the purpose of claiming an artificial subject to be natural. All shortlisted entrants will be required to declare the extent of any post-capture techniques used. Digital manipulation is allowed. We will ask shortlisted entrants for details of the manipulation used. You are not allowed to claim a subject to be unmanipulated if it has been.

    4.5 For the avoidance of doubt - IGPOTY does not accept any images of taxidermied animals, or that have been photographed using live bait, no captured animals, nor use of animal models.

    4.6 No responsibility can be taken by the organisers for images that are incorrectly submitted.

    4.7 Please check each category brief and specific rules before entering, in particular YGPOTY is only open to those aged 17 and under and any entries to this youth category are not eligible for any adult IGPOTY competition prizes.

     

    5. JUDGING

     

    5.1 A panel of judges will assess all images. Winners for Competition will be announced in February of the next year after the competition has closed.

     

    6. SHORTLISTED IMAGES

     

    6.1 After judging, all shortlisted entrants will be contacted to verify:

    6.1.1 quality of original image file; and

    6.1.2 age (if entered into Young Garden Photographer of the Year).

    6.2 Shortlisted entrants that do not meet the criteria set out below will be disqualified:

    6.2.1 You must have taken the picture on a camera that will enable good quality prints to be made from them for the exhibition. This means that if your photograph is shortlisted, you will need to supply higher quality images:

    Here is a guide:

    * Absolute Minimum- JPEG, quality: high, at 300 ppi (pixels per inch) the image needs to be 2480 x 3508 pixels (A4).

    * Ideal- JPEG-12, Adobe RGB (1998) colour profile at 300 ppi (pixels per inch) the image needs to be at least 3508 x 4961 pixels (A3 size and above would enable us to make larger prints if desired.)

    6.2.2 Images scanned from transparencies or negatives are also welcome, please follow the above guidelines.

    No responsibility can be taken by the organisers for images that are incorrectly submitted.

    6.3 All photographers on the shortlist will be contacted by email from November 7th. They then have until November 17th in the competition year to supply a high-resolution file. Failure to produce a high-resolution file of the correct size within the designated time period may eliminate an entrant from the shortlist. However, every effort is made by the organisers to ensure the files can be sent in time.

    6.4 All images not shortlisted will be removed from www.igpoty.com after the winners have been announced, within a reasonable time frame.

     

    7. WINNERS

     

    7.1 Winners will be chosen from among those shortlisted entrants who have met the image quality criteria. All winners will be notified by email and a prize presentation ceremony will be held on a date and venue to be announced.

    7.2 The decision of the judges is final and no correspondence will be entered into. Should the entries in any category fall below the standard required by the Competition organisers and the judges, then the organisers reserve the right not to award prizes. In the event that the number of entries received into any category falls below a reasonable number then IGPOTY reserves the right to cancel said category and refund entrants.

     

    8. COPIES

     

    Please ensure that you keep copies of submitted images. The organisers will take all reasonable steps to ensure the safe storage and back up of entries, but cannot be held responsible for exceptional circumstances including Acts of God.

     

    9. PRIZES

     

    9.1 Main Prizes. Please read the Prizes section within each category.

    9.2 There is no cash alternative and none of the prizes are transferable, except at the discretion of IGPOTY. Only one camera prize per person regardless of number of categories awarded in. Camera/phone prizes may be subject to change due to stock levels and exact model may change prior to despatch. The deadline for paying/sending prizes out is: July 31st in the year after the competition closes. For cash prizes, we will make all reasonable attempts to contact winners and ask for bank/PayPal details. Any bank/currency charges will be paid by the winners automatically from the prize amount. Overall winning prize of £7500 will be paid in 2 instalments. Winners must reply to us by the above date or risk forfeiting prize.

    For category non cash-prizes (e.g.- cameras, phones) which may require posting to winners - we will only post these prizes to UK winners and make alternative arrangements/prize for non-UK winners.

    However, prize copies of the book are able to be posted to non-UK winners.

    Best Single Image (Overall Winner) is chosen from one of the main category winners - maximum prize: £7,500. No alternatives/extras or camera for the overall winner.

    All other winners of main IGPOTY categories are entitled to receive a coupon code for a 50% discount off the RRP of 1 copy of 1 annual IGPOTY book in that competition year in which their photo appears.

    The image chosen as the book cover each year will receive 1 prize copy of the book.

    9.3 The mounting of an International Garden Photographer of the Year exhibition is planned each year but is executed at the discretion of Garden World Images Ltd. The mounting of the exhibition is subject to prevailing circumstances and will be confirmed before the end of the current calendar year.

    9.4 The publication of a book associated with the International Garden Photographer of the Year is planned each year but is executed at the discretion of Garden World Images Ltd.

    9.5 If you are 17 and under (YGPOTY entry), you should first seek relevant permission from parent/guardian and if you win any prizes they must be claimed by parent/guardian on your behalf. YGPOTY entrants cannot win the overall IGPOTY prize.

    9.6 Images are exhibited at touring exhibitions at the discretion of the organisers, Garden World Images Ltd. The organisers cannot guarantee an image will be exhibited. Winning images will be part of the total travelling exhibition content, which goes toward forming a final exhibition. Other factors such as space, time and exhibition method will determine content for each venue and is at the discretion of the organisers.

     

    10. COPYRIGHT AND PERMISSIONS

     

    10.1 By submitting images to the Competition, you confirm and warrant that:

    10.1.1 you are the sole author of each entry and that it is your original work;

    10.1.2 you are the sole owner of the copyright in each image;

    10.1.3 you have the permission of those pictured in the image (or, where the image shows any persons under 18, the consent of their parent/guardian) for the usage rights required by International Garden Photographer of the Year and will indemnify International Garden Photographer of the Year against any claims made by any third parties in respect of such infringement;

    10.1.4 you have not licensed or disposed of any rights in the image that would conflict with uses to be made by International Garden Photographer of the Year;

    10.1.5 you have received any necessary permissions from the owner(s) of property included in submitted images for the usage rights required by International Garden Photographer of the Year;

    10.1.6 you will be responsible for any claim by any third party in respect of your entry.

    10.1.7 You agree not to use, or permit the use of, any images taken of or from National Trust sites for any purpose other than entering this competition or your own personal use. You expressly agree not to use such images for commercial purposes such as sale or license to third parties.

     

    11. USAGE AND LICENSING OF SHORTLISTED PHOTOGRAPHS

     

    11.1 All images not shortlisted will be removed from www.igpoty.com after the winners have been announced, in due course.

    11.2 If your image is shortlisted you will be requested to send your high-res image(s) to us.

    For avoidance of doubt only awarded images will be promoted/publicised. Use of awarded photographs is permitted by International Garden Photographer of the Year, or any of its partners or sponsors only to promote the competition and exhibition. (Note that a book, posters, cards, or a calendar are seen as legitimate ways of promoting the contest and defraying costs).

    11.3.1 You grant International Garden Photographer of the Year and its supporting partners a non-exclusive, irrevocable, royalty-free licence to reproduce, enlarge, publish, bring within printable colour gamut, or exhibit on any media, the photographs for any purpose connected with the Competition. This may include, but is not limited to:

    (a) inclusion on the Site and on the websites of sponsors and supporters;

    (b) inclusion in associated books;

    (c) display at any associated exhibitions;

    (d) use in press releases to be distributed to national, regional & specialist press giving information about or promoting the Competition.

    11.3.2 You also agree that the organisers can sub-license images to the media for reproduction in connection with the Competition and Exhibition only. International Garden Photographer of the Year will make every effort to ensure that name credits are given to any photograph published in any medium.

    11.3.3 If there is a plan for images to be used on any merchandise which falls outside the scope of the above promotional uses then IGPOTY will ask photographer's permission first and will be subject to separate agreement(s) which will be discussed individually with photographers.

     

    12. REFUND POLICY

     

    You have the right to cancel within seven days of uploading your images. If you cancel your upload, your payment will be returned in full and your image deleted in due course. Please allow 2 working days for processing.

    However, you may not cancel within 48 hours or less of the competition closing as the slots are locked.

    Any purchased entries slots expire on October 31st in the competition year and cannot be carried over to future competitions.

    Please send a refund request to [email protected], using the e-mail address you used to register, providing your full name and quoting the category and image title. If you have uploaded a portfolio - please also provide the portfolio title.

     

    13. PUBLICITY

     

    13.1 Finalists agree to take part in post-Competition publicity.

    13.2 International Garden Photographer of the Year reserves the right to remove any entries from the Competition that it feels may breach or contravene laws of public decency or may bring the Competition or the Competition’s organisers into disrepute. Such entries will be deemed as void and any fees paid will not be refunded.

    13.3 If winning entrants are under 18, they must first seek the permission of their parent/guardian before engaging in any publicity.

     

    14. CHANGES TO THE RULES

     

    We reserve the right to amend the Rules and if we do so, we will publish the amended version on the Site. It is your responsibility to check regularly to make sure you are aware of any updated information. If you do not agree to any changes to these Rules, then your only remedy is to withdraw from the Competition.

     

    15. BREACH OF THE RULES

     

    Any breach of these Rules by you will void your entry. If a breach has occurred, but is discovered after the award of a prize, we may require the return of that prize.

     

    16. GOVERNING LAW

     

    These Rules and the relationship between you and us shall be governed by English law. Any dispute may be decided by the English courts in England. Only the English language version of these rules shall prevail and be enforceable.

    © IGPOTY 2017-2018